Capitalize the names of departments. If you’re talking about an administrative department, either omit or lowercase the word “department.” If you’re talking about an academic department, retain and capitalize the word “department.” Capitalize the names of divisions and offices as well while omitting the words “division” and “office” whenever possible. If you need these words, place them either before or after the proper name in lowercase. Always use lowercase for the words “department,” “division” and “office” when they stand alone.
Right: Contact the Financial Aid office for more information.
Right: Contact Financial Aid for more information.
Right: The Department of Astronomy hosts weekly viewing nights on university telescopes.
Right: Budget & Planning is on the fourth floor of Sparks Hall.
Right: She’s been with the department for three years.
Right: Public Relations & Marketing Communications oversees the university’s website.
Right: The division of Public Relations & Marketing Communications relocated to Centennial Hall.
Wrong: Contact the Office of Financial Aid for more information.
Wrong: The Division will release its report.
Capitalize the field only when it refers to a specific department, division or office. Otherwise, use lowercase.
Right: She’s trying to get more experience working in student affairs.
Right: Student Affairs oversees Recreational Services. (The division of Student Affairs oversees the department of Recreational Services.)
Right: The Department of English redesigned its website.
Right: After majoring in physics, she started working for the Physics & Astronomy Department.